Job Summary

Wayfair is seeking a highly organized, proactive, and detail-oriented Senior Executive Administrative Assistant to provide high-level administrative and strategic support to senior leadership. This fully remote role is ideal for a seasoned professional who thrives in fast-paced, dynamic environments and is comfortable managing complex schedules, confidential information, and cross-functional coordination.

The successful candidate will act as a trusted partner to executives, ensuring seamless day-to-day operations, effective communication, and efficient workflow management. This role requires exceptional professionalism, discretion, and the ability to anticipate needs before they arise.

Key Responsibilities

• Provide comprehensive administrative support to senior executives, including calendar management, meeting coordination, and travel arrangements

• Act as a key point of contact between executives and internal/external stakeholders

• Prepare, review, and edit reports, presentations, correspondence, and briefing materials

• Manage confidential and sensitive information with the highest level of discretion

• Coordinate virtual meetings, including agenda preparation, minute-taking, and follow-ups

• Support strategic initiatives by tracking action items, deadlines, and deliverables

• Handle expense reports, invoices, and administrative documentation accurately and on time

• Streamline administrative processes to improve efficiency and productivity

• Assist with special projects and ad-hoc executive requests as required

Required Skills and Qualifications

• Exceptional organizational and time-management skills

• Strong written and verbal communication abilities

• High level of professionalism, discretion, and integrity

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (Zoom, Teams, Slack)

• Ability to manage multiple priorities independently with minimal supervision

• Strong problem-solving and decision-making capabilities

• Excellent attention to detail and accuracy

Experience

• Minimum of 5–8 years of experience as an Executive or Senior Administrative Assistant

• Prior experience supporting C-level or senior leadership in a corporate environment preferred

• Experience working in a remote or hybrid environment is highly desirable

Working Hours

• Full-time, remote position

• Standard business hours with flexibility to support executives across different time zones as needed

Knowledge, Skills, and Abilities

• Strong understanding of executive-level business operations

• Ability to anticipate executive needs and proactively address challenges

• High emotional intelligence and interpersonal skills

• Capacity to work under pressure while meeting tight deadlines

• Strong adaptability in a fast-changing, global organization

Benefits

• Competitive salary package

• Fully remote work opportunity

• Comprehensive health and wellness benefits

• Paid time off, holidays, and personal leave

• Career development and learning opportunities

• Employee discounts and perks associated with Wayfair

Why Join Wayfair

At Wayfair, you will be part of a global organization that values innovation, collaboration, and growth. This role offers the opportunity to work closely with senior leaders, gain exposure to strategic decision-making, and make a meaningful impact—while enjoying the flexibility of remote work and a supportive, inclusive culture.

How to Apply

Interested candidates are encouraged to apply by submitting an updated resume along with a brief cover letter highlighting relevant experience and interest in the role. Shortlisted candidates will be contacted for the next stages of the recruitment process.